The Key to a Financially Stable Business: Communicating with Your Bookkeeper

A strong partnership with your bookkeeper or BAS agent isn’t just about compliance—it’s about keeping your business financially organised, prepared for growth, and free from unnecessary stress. Regular communication ensures that your finances remain in order and that you’re never caught off guard by reporting deadlines or unexpected financial surprises.

So, how can you get the most out of your bookkeeper? Here are some key ways to build a strong working relationship and keep your business running smoothly.

1. Schedule Regular Check-Ins

Your bookkeeper is your financial partner, but they can only help you if they know what’s going on in your business. Scheduling a regular check-in—whether monthly or quarterly—gives you the opportunity to review your financial position, discuss any changes in your business, and ensure everything is up to date.

Changes in staffing, payroll, or operations? Let your bookkeeper know! This helps ensure accurate record-keeping, payroll compliance, and smooth reporting. The more information they have, the better they can support you.

2. Keep Financial Documents Up to Date

One of the best ways to help your bookkeeper (and yourself) is by keeping financial documents well-organised and accessible. This includes:

• Bank statements
• Invoices and receipts
• Payroll records
• Expense reports

Providing your bookkeeper with accurate and up-to-date records makes their job easier when reconciling accounts, lodging your BAS, and managing payroll. Using cloud-based accounting software like Xero or MYOB can streamline this process, allowing your bookkeeper to access real-time financial data without constant back-and-forth emails.

3. Plan Ahead for Key Financial Deadlines

One of the biggest headaches for business owners is staying on top of compliance deadlines. Missed deadlines for BAS lodgements, superannuation contributions, or tax reporting can lead to unnecessary penalties and stress.

Your bookkeeper can help you set up a financial calendar to track key dates and obligations, ensuring you’re always prepared. If you’re unsure about what’s coming up, ask your bookkeeper to guide you through the process so you can avoid last-minute scrambles.

4. Use Their Expertise to Review Your Financial Goals

Beyond compliance, your bookkeeper can provide valuable insights into your business’s financial health. If you’re planning to expand, change business direction, or recover from a tough period, they can help you:

• Adjust budgets and cash flow forecasts
• Identify areas where you can cut costs or improve profitability
• Ensure your tax obligations are aligned with your business goals

Instead of seeing your bookkeeper as someone who just “does the books,” think of them as a key advisor who can help you make smarter financial decisions.

5. Ask Questions—Don’t Wait Until It’s Too Late!

If you’re unsure about something—whether it’s a transaction, tax deduction, or compliance requirement—ask your bookkeeper sooner rather than later. Many business owners only reach out when there’s a problem, but proactive communication can prevent issues from arising in the first place.

A simple phone call or email can save you time, money, and stress down the line. Remember, your bookkeeper is there to support you, so don’t hesitate to lean on their expertise.

Strong Communication = A Stronger Business

The more open and consistent your communication with your bookkeeper, the more effectively they can help your business stay financially healthy. By keeping them informed, maintaining up-to-date records, and tapping into their expertise, you’ll be in a much better position to manage your finances, avoid compliance headaches, and focus on growing your business.

If you’re looking for a bookkeeper who truly understands your business and keeps you on track, reach out to Smith & Co Bookkeeping today! Let’s work together to keep your finances in order and set you up for long-term success.